First and foremost, have the money to put down. A lot of renters will start looking for apartments without having enough money in the first place. This wastes tremendous amounts of time. While it's true that some property owners require only a partial deposit to take an apartment off the market, most require at least one month. Also, they usually require first months rent to ensure that you can actually afford the place. Play it safe and have 2 months rent available
Second, know the different areas of Boston. Before you decide to look, you should know which areas you're interested in, which areas you can afford and where you'll be spending most of your time (work, friends, family). Websites such as BostonApartmentsNow.com describe each town, area, college campus, and region of eastern Massachusetts. Newcomers often move thinking any area will be sufficient for their needs, but we can assure you that some places will be a better fit for you than others.
Third, have good credit, income and have sufficient personal characteristics to make property owners want you. In other words, if you have awful credit, don't have a job, have never showered, and can't be professional at a meeting with the property manager, then get yourself in order. Property managers want to know their time and investment with you is worth it. Please note additionally, it is illegal for property managers and brokers to discriminate regarding race, gender, familial status, handicapped, etc. This is certainly not what we mean. We do not condone or support illegal discrimination and believe in equal housing opportunity.
Fourth, search online by searching "Boston Apartments" or use websites like Craigslist, BostonApartmentsNow, Rent and Move. These websites have different techniques to deliver apartment information from you. Never contact a Realtor before knowing your search parameters, because they will need this information. Know your price, area, move-in date, transportation situation (parking? subway?), number of bedrooms, terms, etc.
Finally, schedule 4-5 showings amongst at least 2 apartment rental agencies. Sticking with one company is a risky bet because they may show you higher priced properties just to make an extra few bucks at your expense. Rental agents get paid based on the monthly price of the apartment, so search for things on the lower end of your cost estimates before raising that price.
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